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Finance Specialist - WRT

Company: Columbus Urban League
Location: Columbus
Posted on: May 27, 2023

Job Description:

Job Description
The Finance Specialist will be responsible for developing comprehensive budgets and financial analysis of program. Manages, coordinates, & monitors budget, timesheets, & expenditures. Collaborates with program staff on policy. Performs analysis, prepares & completes reports. Reviews expenditure requests & support documentation to effect payments; on a continual basis, monitors revenue & expenditures of program & grant fund balances; will ensure all services meet contract, funding, and accreditation requirements, and are consistent with the mission, vision and values of the Columbus Urban League.

Work Readiness Training University (WRT-U) [also referred to as Ready to Earn]

The WRT-U youth program is an experiential learning opportunity in which CUL provides TANF eligible Franklin County youth, ages 14-19, with work readiness training and project-based learning opportunities typically during the summer, now year-round. Youth can earn up to $3,350 in stipends and incentives for completing activities and projects as well as demonstrating knowledge and skill gains in OMJ Job Readiness Domains (reliability, work ethic, punctuality, discipline, teamwork/collaboration, digital technology, and career management).

Duties & Responsibilities:

  • Ensure the program's spending align with the expected outcomes of grants and budgets through regular monitoring and reporting to the Project Manager (or designee) and other members of the WRTU and/or CUL leadership team(s).
  • Adhere to guidance and instruction for finance duties as outlined in organization policy and leadership.
  • Manage all fiscal aspects associated with general revenue, non-general revenue, grants, financial donations, and/or pay-to-play options.
  • Manage the WRTU program budget: purchase requests, procurements, and acquisitions, accounts payable/receivables, contracts, supplies, equipment, IT, etc.
  • Lead development and processing of vendor/consultant contracting- to include writing RFPs, securing bids, and allocating funding within organization guidelines.
  • Maintain inventories of supplies, equipment, and oversee WRTU asset management systems.
  • Manage youth timesheets, payroll, pay stubs, tax deductions, and other pertinent fiscal functions for youth's earning disbursements.
  • Work with/provide guidance to youth internship Employer Consortium re: fiscal processes.
  • Work with related vendors; contracting, troubleshooting, problem solving, and evaluating vendor outcomes.
  • Maintain accurate hard and electronic fiscal records, documents, files; and correspondence; manage any related online databases/systems.
  • Conduct regular program fiscal meetings with internal and/or external stakeholders.
  • Conduct internal fiscal audits and compliance testing, monitoring, meeting and report-outs, as needed.
  • Collaborate and support specific program-related duties or goals of other WRTU operations team members: Project Manager, TANF Specialist, Program Compliance Specialist, Employer Relations Specialist, etc.
  • Generate fiscal reports, dashboards, trends, projections, expenditures, etc. in written and/ oral communications, regularly and as requested.
  • Attend organization and WRTU fiscal meetings, as scheduled.
  • Manage the WRTU Panther Pride/Culture Shop to include supervising youth interns; develop and implement youth training specific to job skills related to finance, accounting, retail, etc.
  • Provide finance training to WRTU staff (ex. Onboarding new hires, annual in-service, new laws/regulations/policies, etc.), youth and families on youth payroll processes.
  • Prepare fiscal presentations (verbally and written).

    Experience and Skills
    Job Requirements Education and Experience:

    • Excellent analytical, critical thinking, and problem-solving skills and demonstrate the ability to work independently and take initiative for process improvement.
    • Excellent customer service skills in a high-volume environment.
    • Experience with diverse populations.
    • Intermediate Mathematical skills including adding, subtracting, multiplication, division, percentages, etc.
    • General computer skills typically and considerable experience using Microsoft Word and Excel required.
    • Knowledge of a general ledger system is desirable.
    • Must be able to handle multiple projects and manage time efficiently to achieve deadlines.
    • Demonstrates consistent ability to hit deadlines with high quality outcomes.
    • Needs to demonstrate professionalism, teamwork, and exhibit strong communication skills with all levels of management within the organization, and with internal and external clients.
    • In-depth knowledge of spreadsheets and various fiscal management systems.
      • Excellent customer services skills with professional demeanor and networking skills.
      • Excellent written and oral presentation skills.
      • Leadership (people) and management (tasks) skills.
      • High organization and quality time management of diverse activities with high attention to detail.
      • Business writing, editing, and proofreading skills.
      • Experience working across teams.
      • Grant writing and funds management.
      • Intermediate math/accounting and project management skills.
      • Ability to resolve issues independently.
      • Self-starter with little to no supervision.
      • Ability to meet aggressive goals for department programs.
      • Experience operating virtual meeting platforms.

        Education and Experience
        • Bachelor's degree in Accounting, Finance, or other Business-related field required, or an equivalent combination of education and experience OR
          • Associate's Degree in related field from an accredited college with (2) years working experience

            To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

            Language Skills:
            • Ability to read and speak English proficiently.
            • Bilingual preferred but not required.

              Physical Demands

              The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
              • While performing the duties of this job, the employee is regularly required to talk, hear, and see.
              • The employee must occasionally lift and/or move up to 50 pounds.

                Work Environment

                The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
                • The noise level in the work environment is usually moderate to low.

Keywords: Columbus Urban League, Columbus , Finance Specialist - WRT, Accounting, Auditing , Columbus, Ohio

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