Office Coordinator

Company: Legends Hospitality
Location: Columbus
Posted on: February 16, 2020

Job Description:

DescriptionLEGENDS Founded in 2008 as a hospitality management company, Legends has transformed into a holistic experiential services agency with more than 1,200 full-time and 30,000 seasonal team members globally. Legends has three core divisions operating worldwide: Global Planning, Global Sales and Hospitality, offering clients and partners a 360-degree platform to elevate their brand and execute their vision. Currently, Legends works with marquee clients across business verticals including professional sports; collegiate; attractions; entertainment; and conventions and leisure. We are the industry leaders in designing, planning and realizing exceptional experiences in sports and entertainment.THE ROLE The Office Coordinator is primarily responsible for managing a wide range of administrative and support duties related to the daily operations of the Crew Stadium sales and service department. The Office Coordinator reports to the Vice President, Premium & Ticketing or their designee.ESSENTIAL FUNCTIONS

• Effectively organize, schedule and maintain executive day-to-day calendar
• Serve as a direct contact for all Experience Center vendors
• Act as liaison for HR department to assist in the onboarding of new associate hires.
• Maintain, organize and track new stadium invoices for accounts payable
• Serve as a direct liaison between sales department and various internal departments
• Assist the Crew marketing team in the planning and execution of various events
• Interview, hire and train part-time Crew Experience Center associates
• Manage deliveries and shipments
• Maintain Sales Center technology
• Set-up direct mail/phone systems and manage current subscriptions
• Maintain communication lines between internal departments and provide prompt answers to requests to convey concise, clear, and timely information
• Manage day-to-day office coordination including, but not limited to, ordering and maintaining office supplies, merchandise, janitorial services, equipment, office food and beverage, etc.
• Schedule management and sales consultant travel accommodations when necessary
• Other duties as assignedQUALIFICATIONSTo perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Bachelors Degree or equivalent
  • 2+ years of prior relevant work experience
  • Ability to prioritize and meet competing deadlines independently
  • Ability to juggle multiple tasks simultaneously, while remained organized and efficient and calm under pressure
  • Prompt and thorough follow up skills
  • High level of attention to detail
  • Strong willingness to handle both simple and complex tasks
  • Proven ability to work collaboratively in a team-oriented environment
  • Possess effective project management skills
  • Professional verbal and written communication skills
  • Proficient in Microsoft Office, with a focus on Outlook, Word, Excel, and PowerPoint
  • Candidate must have a strong work ethic and a desire to build a career in professional sportsCOMPENSATIONCompetitive salary, commensurate with experience, and a generous benefits package that includes: medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.QualificationsSkillsPreferred
    • Microsoft Office(Excel, PPT, Word, Outlook): ExpertEducationPreferred
      • High School or better

Keywords: Legends Hospitality, Columbus , Office Coordinator, Administration, Clerical , Columbus, Ohio