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Office Administrative Assistant

Company: NBBJ
Location: Columbus
Posted on: February 17, 2020

Job Description:


Office Administrative Assistant - InDesign/Adobe Proficient

Columbus, Ohio

NBBJ is a design and architecture firm, fueled by ideas and a culture of collaboration. With offices around the globe, the diverse perspectives of your future colleagues and clients will inspire and challenge you to be extraordinary. Innovation and creativity are at the heart of our work: creating spaces and experiences that better connect people to each other as they live, learn, and work in their communities. We partner with pioneers like Amazon, The Bill and Melinda Gates Foundation, and Massachusetts General Hospital as we create solutions for tomorrow guided by our vision: we design for life. Are you interested in designing what's next? Join us.

The role at a glance:

We are seeking an Office Administrative Assistant with 3 -5 years of experience, whom is highly proficient in Adobe InDesign, Illustrator, or Photoshop, and possesses excellent communication skills with all internal and external stakeholders.

In your new role, you will:

  • Multitask and manage reception area while juggling Columbus leadership team graphics materials and tasks, in Adobe InDesign, Illustrator, or Photoshop.
    • Manage reception area and telephone, supporting 100+ employees in Columbus.
    • Greet guests with an outgoing personal style, creating an exceptional experience for all who enter the lobby.
    • Provide hospitality and direction to clients and vendors who arrive for meetings.
    • Monitor visitor access, maintain security awareness, and lead parking validation, including tracking and reconciliation.
    • Facilitate and coordinate daily packages, deliveries, and incoming mail.
    • Manage catering services, food and beverage delivery for client meetings and office events.
    • Assist with coordination with on-site vendors.
    • Coordinate conference room scheduling and set up, including: equipment, technology, supplies, and food.
    • Assist with coordination of special event planning and logistics for both, on-site and off-site events for the office.
    • Assist with onboarding set up for new hires joining the office.
    • Coordinate office moves/reorganization and set up of workstations and materials.
    • Interface and collaborate with various studios within the office working in concert with the existing administrative staff in the studios.
    • Liaise with assistants from multiple teams across the firm and ensuring forward planning for meetings, events and deliverables related to archiving and business card requests.

      What you will need to succeed:
      • 3 to 5 years of demonstrated administrative support with Adobe/InDesign expertise.
      • Exceptional customer service skills, verbal and written.
      • Self-motivated and ability to work independently.
      • Expert computer skills; Microsoft Office Suite-Word, Excel, PowerPoint, Outlook.
      • Proficient in Adobe InDesign, Illustrator; Photoshop strongly desired.
        • Good judgment and critical thinking to apply a high standard of professional excellence and technical expertise to tasks.
          • Ability to work with a large and diverse group of creative professionals.
          • Must be detail oriented and highly organized with ability to multi-task.
          • Ability to lift 30lbs.

            Why choose NBBJ?

            We believe that all NBBJ employees should love their work. This means not only loving what you do but having pride in your workplace. We strive to be that irresistible place to work by enhancing your employee experience with customized programs and comprehensive benefits. In addition to 100% covered employee healthcare costs and 401k contributions, we offer unique professional development opportunities, volunteer opportunities and access to leading technology and resources to further help you love your work and advance your career.

            --- NBBJ has been named three times by Fast Company as one of the most innovative architecture firms.
            --- Founded in 1943, our first office opened over 75 years ago in Seattle, Washington. We now have over 10 office locations around the globe.
            --- We are a transdisciplinary, cross-practice focused firm with a deep portfolio of Civic & Cultural, Commercial, Corporate, Healthcare, Higher Education, Science and Technology, Sports, and Urban Environment projects. We also have several areas of service expertise including: Architecture, Environmental Graphic Design, Interior Design, Lighting Design, Workplace Consulting and more.
            --- In the past decade, NBBJ has received more than 300 awards from leading global, national and regional award programs across the business, real estate and design communities.
            --- We work with 5 of the top global high-tech companies, 14 of the U.S. News and World Report Top Hospitals, and 4 of the top 10 highest-ranked learning institutions.
            --- Our clients include institutional leaders such as Cambridge University, Google, Samsung, Cleveland Clinic, Tencent, and Stanford University.

            Our Values
            More than words on a page, our values sustain our culture, drive our actions, and impact every level of our practice. In our work, we never settle for the status quo and always strive to live by our values in service to our clients' organizations, our profession, our society and ourselves.
            --- We exist to create enduring value for our clients and society.
            --- We fulfill our legacy through brilliant design, steward leadership, and enabling rewarding careers.
            --- We know that our people are the lifeblood of our firm - and essential to our humanistic heart and soul.
            --- We embrace the power of teams and collaboration to unleash breakthrough creativity.
            --- We are committed to diversity, equity, and inclusion through listening, learning, and humility.
            --- We are a leadership intensive and role based firm.
            --- We prize innovation, never stop learning, and seek to share what we know.
            --- We are dedicated to the realization of resilient and sustainable outcomes.
            --- We all share in the realization of our "design, people, business" triple bottom line.
            We deliver design excellence - and we design for life.

            NBBJ is an Equal Opportunity Employer. M/F Disabled and Vet EEO/AA Employer.

            NBBJ does not accept unsolicited resumes or similar submissions from third party recruiters or employment agencies. Any unsolicited materials received by NBBJ from a source other than an individual candidate will be considered NBBJ property and NBBJ reserves the right to pursue and hire candidates referred to us without any financial obligation to the third party in question. If you are interested in becoming an approved NBBJ external recruiter, please contact a member of the NBBJ Talent Acquisition Team.

Keywords: NBBJ, Columbus , Office Administrative Assistant, Administration, Clerical , Columbus, Ohio

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