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Administrative Assistant

Company: Prime AE Group, Inc
Location: Columbus
Posted on: October 19, 2020

Job Description:

PRIME AE Group (www.primeeng.com), a well-established multi-discipline Architectural and Civil Engineering firm with a combined (14) office locations/over 400 employees within the Mid-Atlantic, Northeast, Midwest and Southeast Regions, is seeking an Administrative Assistant for our Corporate Office located in north Columbus (Polaris area).





Position Overview



- Perform a variety of administrative and clerical support tasks for our Water/Wastewater Division s Business Line Leaders.



Target pay: $20.00/hr





This is a Full Time role - normal business hours.



- SCHEDULE: the role will target (40) hours per week (best case) but we are open to (32) hours per week or a flexible arrangement that varies between 32-40 hours per week, based on the candidate's preference.



Responsibilities include but not limited to:



- Prepare reports and maintain appropriate filing systems training to be provided

- Answer and direct phone calls

- Organize and schedule appointments

- Write and distribute email, correspondence memos, letters, faxes and forms for internal and external use

- Assist in the preparation of regularly scheduled reports

- Maintain existing filing system

- Maintain contact lists and project lists

- Submit and reconcile expense reports

- Provide general support to visitors

- Act as the point of contact for internal and external clients

- Liaise with the Water Business Line Leaders and other internal departments (i.e. Finance and Accounting)

- Coordinate activities with other departments as needed Invoicing, Accounting, Finance, Payroll



Requirements:



- Proven experience as an administrative assistant or office administrative assistant

- Knowledge of office management systems and procedures

- Working knowledge of office equipment, like printers and fax machines

- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

- Excellent time management skills and the ability to prioritize work

- Attention to detail and problem-solving skills

- Excellent written and verbal communication skills

- Strong organizational skills with the ability to multi-task

- Associates or Bachelor s degree preferred

- Additional qualification/credentials/training as an Administrative Assistant will be a plus






NOTICE TO THIRD PARTY AGENCIES:


Please note that PRIME AE Group, Inc. (PRIME) does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, PRIME AE Group will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, PRIME AE Group explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers and/or other PRIME AE Group personnel, are deemed to be the property of PRIME AE Group.








EEO-Minorities/Females/Disabled/Veterans

Keywords: Prime AE Group, Inc, Columbus , Administrative Assistant, Administration, Clerical , Columbus, Ohio

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