Administrative Associate

Company: Williams Lea
Location: Pickerington
Posted on: April 10, 2021

Job Description:

LocationColumbus / OH
Employment typeFull-Time
Pay$19.00/hour
BenefitsMedical, Dental, Vision, 401K, Paid Time-Off, Life Insurance, Flexible Spending Account, Prescription Drug Plan, Domestic Partner Benefits, Commuter Benefits
Job description
Williams Lea is the global provider of skilled business-critical support services to financial, legal and professional services firms. We connect people, processes and technology to manage documents and streamline key operational functions.From our humble beginnings as a financial printer in London, to our position today as a global outsourcing leader, our business is built a strong heritage, great relationships and a talented team. Our 6,000 worldwide employees work onsite at clients and onshore/offshore at Williams Lea operations providing unrivaled support and helping clients transform their support operations. With revenues of over $400 million, Williams Lea is backed by Advent International, one of the largest global private equity investors.
Williams Lea is hiring for an Administrative Associate to work the following shifts:

• Monday to Friday 8:00 am - 5:00 pm
• Monday to Friday 9:00 am - 6:00 pm
• Monday to Friday 10:00 am - 7:00 pm
  --The Administrative Assistant is a professional delivering exceptional customer service to external stakeholders. --
  --Job Duties
  • Maintain/cover the reception desk
  • Receive daily deliveries and mail
  • Greet and assist visitors to the office and provide general support (answer questions, photocopy, etc.) to visitors
  • Organize and schedule meetings and appointments in conference rooms, including assisting sub-tenants with conference room needs
  • Make arrangements for and coordinate catering for in-office events/meetings
  • Enter vendor invoices into Chrome River, investigate past due invoices and ensure payment
  • Print documents for other staff/attorneys
  • Prepare certified mailings
  • Prepare UPS packages
  • Ensure evening mail and UPS packages are sent
  • Coordinate activating/deactivating building access and parking cards
  • Clean conference rooms after meetings/events
  • Clean kitchen at end of the day
  • Back-up office services personnel when absent
  • Perform as back-up receptionist for other offices, when necessary
  • Carry out other administrative clerk duties such as light typing, copying, scanning, as needed --
    Job Qualifications
    • High school diploma or equivalent
    • Minimum (1) year administrative support experience preferably in a legal, banking or large corporate environment
    • Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills
    • Familiar with other software programs for providing administrative support --
    • Strong attention to detail; able to work on multiple projects simultaneously
    • Must have good organizational skills
    • Must be able to meet deadlines and complete all projects in a timely manner
    • Ability to handle sensitive and/or confidential documents and information
    • Able to exercise good judgment to make decisions that conform to business needs and policy
    • Good problem solving skills, with the ability and understanding of when to escalate a problem to a supervisory level
    • Ability to maintain professional composure when working with immediate deadlines
    • Ability to work both independently and collaboratively as part of a team
    • Ability to work in a fast paced environment
    • Ability to communicate professionally both verbally and in writing
    • Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
    • Must be self-motivated with a positive attitude
    • Proven customer service skills are required in order to create, maintain and enhance customer relationships --
      Your safety and well-being
      As we all continue to deal with the effects of COVID-19, your health and well-being remain our top priority. In preparation for returning to our workplaces, the following guidance has been developed with reference to government, designated authority, as well as feedback received from employees. This guidance is further supported by our Wellness site content and external resources to help you manage through these unprecedented times. --
      Face masks
      To supplement social distancing and where stipulated, everyone is required to wear a face mask at all times upon entering, and when working within the building. --
      Social distancing
      Workstations and office areas are continually evaluated to ensure the 2m/6ft social distancing rule can be applied and adhered to by all employees.
      --It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law. Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing. --
      By submitting your interest in this job, you agree to receive text notifications with additional steps to complete your job application. You will receive up to 6 messages from the number "63879". Message & data rates may apply. Please refer to our privacy policy for more information.Requisition IDCBusAAevergreen
      About Williams LeaWilliams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms. We are experts in delivering efficient business processes in complex and highly regulated environments. We connect people, processes and technology to manage documents and streamline key back office functions. Empowered by a global workforce, our strength is unparalleled and helps improve efficiency, increase effectiveness and reduce risk for our clients. Williams Lea offers an exciting and supportive business environment. We develop our people and reward their contribution. We work with openness and integrity. We are an equal opportunity employer. It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law. Williams Lea is a drug-free workplace and performs pre-employment substance abuse tests.
      Need any help?Call us at: (262) 439-1359PandoLogic. Keywords: Administrative Assistant, Location: Pickerington, OH - 43147

Keywords: Williams Lea, Columbus , Administrative Associate, Administration, Clerical , Pickerington, Ohio