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Administrative Associate

Company: The Ohio State University
Location: Columbus
Posted on: November 22, 2021

Job Description:

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Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

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    Job Title:
    Administrative Associate

    Department:
    Pharmacy - Office of the Dean

    Administrative Associate will provide a high level of administrative support to the Division Chair and faculty/staff of the Division of Outcomes and Translational Sciences; this position will be responsible for assisting the Chair in monitoring and managing the division's financial performance including supplies and services budget and the division's release time funds, monitoring faculty allocations including release time and start-ups funds; work with the College Business Office on spending trends and budgetary needs to the division and faculty; maintaining a complicated appointment calendar requiring independent decision-making in coordination of Chairperson's daily activities; arranges and processes travel requests and reimbursements; utilizes Workday to process and manage procurement; arranges for speaker's travel and lodging; scheduling meetings, prepares agendas; advises division chairperson, faculty, and staff on University and division policies and procedures; assists and supports division chairperson in providing effective communication for the division; assists the Chair with the operational interface between the College and Comprehensive Cancer Center for financial, travel and procurement related activities; schedules and arranges several Division seminar series, including travel for outside speakers; responds to and composes correspondence for the divisional chairperson; handles confidential matters professionally and appropriately; maintains area office and lab supplies; oversees collection and organization of faculty promotion and tenure documents/activities and faculty searches; assists with divisional faculty recruitment; keeps and maintains CVs and biosketches; assists with the management of developing, tracking and implementing financial documents including division budget; works productively as a team member; performs related and/or additional job duties as assigned by direct supervisor.

    Required Education: A Bachelor's degree in Business Administration or related field, or an equivalent combination of education and experience

    Required Experience: Considerable experience with Microsoft office programs (word, powerpoint and excel); excellent verbal and written communication skills; ability to multi-task

    Desired Experience: Considerable knowledge of University policies and procedures, including expenditure policies, procurement and travel (utilizing Workday); strong problem solving skills; 2-5 years experience in an Ohio State University administrative/fiscal capacity

    Additional Information:

    Pay range is $39,520 - $49,000

    Location:
    Parks Hall (0273)

    Position Type:
    Regular

    Scheduled Hours:
    40

    Shift:
    First Shift

    Salary Grade:
    A&P Annual 62

    Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

    Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

    The Ohio State University is an equal opportunity employer.

    All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other bases under the law.

    Applicants are encouraged to complete and submit the Equal Employment Identification form.

Keywords: The Ohio State University, Columbus , Administrative Associate, Administration, Clerical , Columbus, Ohio

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