Temporary Administrative Specialist
Company: Securitas USA
Location: Grove City
Posted on: June 25, 2022
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Job Description:
JOB SUMMARY: Performs a variety of responsible administrative
functions that may include payroll, human resources, office
management, scheduling, accounts payable and/or accounts
receivable. May serve as a lead to office staff. Distinguishing
Characteristics: Primary job function is performing general
administrative support of a responsible nature. ESSENTIAL
FUNCTIONS: * The functions listed describe the business purpose of
this job. Specific duties or tasks may vary and be documented
separately. The employee might not be required to perform all
functions listed. Additional duties may be assigned, and functions
may be modified, according to business necessity. * All assigned
duties or tasks are deemed to be part of the essential functions,
unless such duties or tasks are unrelated to the functions listed,
in which case they are deemed to be other (non-essential)
functions. * Employees are held accountable for successful job
performance. Job performance standards may be documented
separately, and may include functions, objectives, duties or tasks
not specifically listed herein. * In performing functions, duties
or tasks, employees are required to know and follow safe work
practices, and to be aware of company policies and procedures
related to job safety, including safety rules and regulations.
Employees are required to notify superiors upon becoming aware of
unsafe working conditions. * All functions, duties or tasks are to
be carried out in an honest, ethical and professional manner, and
to be performed in conformance with applicable company policies and
procedures. In the event of uncertainty or lack of knowledge of
company policies and procedures, employees are required to request
clarification or explanations from superiors or authorized company
representatives. 1. Performs a variety of office administrative
functions, such as preparing correspondence and reports, processing
mail, telephone and in-person reception, and filing. 2. Schedules
meetings and conferences and assists with travel reservations. 3.
Processes paperwork for benefits enrollment of new associates per
client contracts; monitors assignment of associates to various
client sites to ensure continued eligibility of the associate for
benefits; coordinates enrollment and changes with Region or
operations center benefits function. 4. Inputs scheduling/payroll
data into automated resource system; verifies associate hours
worked to contract requirements; determines overtime rates and
billing hours; completes payroll documents for corrections. 5.
Reconciles all payroll entries and invoices; verifies and
distributes paychecks; processes payroll for terminated associates
in required time frame. 6. Reviews client billings and ensures
proper billing amounts; reconciles payroll data to time sheets and
accounts receivable to time sheets and makes adjustments; responds
to client questions and reconciles discrepancies; prepares invoice
corrections. 7. Reviews all accounts payable and ensures timely
payment; verifies amounts and calls vendors on any discrepancies.
8. Contacts clients to set up payment plans on past due accounts.
9. May serve as Office Manager and provide lead direction to
administrative and/or support staff. 10. Performs tasks and duties
of a similar nature and scope as required for assigned office.
MINIMUM QUALIFICATIONS AT ENTRY: Additional qualifications may be
specified and receive preference, depending upon the nature of the
position. MINIMUM HIRING STANDARDS: * Must be at least 18 years of
age. * Must have a reliable means of communication (i.e., pager or
phone). * Must have a reliable means of transportation (public or
private). * Must have the legal right to work in the United States.
* Must have the ability to speak, read, and write English. * Must
have a High School Diploma or GED. * Must be willing to participate
in the Company's pre-employment screening process, including drug
screen and background investigation. Education/Experience: High
School Diploma or G.E.D. and 2 years of related experience, or an
equivalent combination of education and experience sufficient to
perform the essential functions of the job, as determined by the
company. Competencies (as demonstrated through experience,
training, and/or testing): * Thorough understanding of standard
office procedures and practices. * Demonstrated knowledge of
mathematical concepts including computation of rates, ratios,
percentages, averages and reconciliation. * Ability to interpret
instructions furnished in written, oral, diagrammatic, or schedule
form. * Ability to use personal computers and office productivity
software. * Ability to write original correspondence. * Excellent
planning, organizing, and project coordination skills. * Ability to
communicate clearly and concisely. * Ability to interact
effectively at all levels and across diverse cultures. * Ability to
be an effective team member and handle projects responsibly. *
Courteous and professional telephone manner, with accuracy in
taking messages. * Strong customer and results orientation. WORKING
CONDITIONS (Physical/Mental Demands): With or without reasonable
accommodation, requires the physical and mental capacity to perform
effectively all essential functions. In addition to other demands,
the demands of the job include: * Maintaining composure in dealing
with authorities, executives, clients, staff and the public,
occasionally under conditions of urgency and in pressure
situations. * Must undergo and meet company standards for
background and reference checks, controlled substance testing, and
behavioral selection survey. * Required ability to handle multiple
tasks concurrently. * Computer usage which may include prolonged
periods of data entry. * Handling and being exposed to sensitive
and confidential information. * Regular talking and hearing. *
Frequent lifting and/or moving up to 10 pounds and occasionally up
to 25 pounds. * Close vision, distance vision, and ability to
adjust focus. EOE/M/F/Vet/Disabilities Please apply using Chrome,
Safari, or Firefox.
Keywords: Securitas USA, Columbus , Temporary Administrative Specialist, Administration, Clerical , Grove City, Ohio
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