Office Manager

Company: Switzer Industries
Location: Bucyrus
Posted on: November 22, 2021

Job Description:

Job Title: Office ManagerReports To: Production and Facilities ManagerDepartment: OperationsDirect Reports: NoneFLSA Status: ExemptSummary:The Office Manager is responsible for various office, QC, purchasing and logistics functionsDuties: Office Functions-- Works with Purchasing Manager (STL) to coordinate local purchasing and deliveries-- Works with Logistics Manager (STL) to coordinate shipping functions-- Matches and verifies vendor packing slips/supporting documents with purchase orders to ensure correct quantities are received and quality of materials is in conformance-- Completes accurate and timely inventory counts - monthly-- Manages document filing-- Assist Production and Facilities Manager with monitoring / ordering office supplies, bathroom and breakroom supplies-- Assist with telephone calls and visitations from outside vendors / customers-- Assist in areas of employee onboarding procedures as needed / requested-- Other office duties as assignedDuties: Quality Control-- Conducts final quality checks on all shipments, signs off prior to shipment.-- Take pictures of all shipments according to the written procedures.-- Other duties as assignedCompetency: To perform the job successfully, an individual should demonstrate the following competencies: Analytical - Design work flows and procedures.Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.Project Management - Coordinates projects; Manages project team activities.Technical Skills - Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.Customer Service - Meets commitments.Interpersonal Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Excellent verbal. Excellent people management skills.Team Work - Balances team and individual responsibilities; Supports everyone's efforts to succeed. Written Communication - Writes clearly and informatively; Able to read and interpret written information.Quality Management - Looks for ways to improve and promote quality.Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values. Manages multiple projects simultaneously.Attendance/Punctuality - Is consistently at work and on time.Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments.Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment.Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently. Professionalism - Follows through on commitments.Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Monitors own work to ensure quality.Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity.Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education/Experience:Associate's degree or combination of education and work experience (2 years) in office management, preferably in a manufacturing environmentComputer Skills:Strong computer skills including: QuickBooks, Microsoft Excel (spreadsheets), Word, PowerPoint, Outlook and ACT!Language Ability:Ability to communicate and build relationships throughout the organization. Customer service and negotiation skills. Excellent communicator both verbal and written skills.Analytical: High degree of accuracy and attention to detail. Strong analytical and problem-solving skills.Job Type: Full-timePay: $50,000.00 - $60,000.00 per yearBenefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insuranceSchedule:
  • 8 hour shiftSupplemental Pay:
    • Bonus payAbility to commute/relocate:
      • Bucyrus, OH 44820: Reliably commute or planning to relocate before starting work (Required)Application Question(s):
        • Do you have experience with loading / unloading shipments and inventory?
        • Do you have quality control experience?Education:
          • High school or equivalent (Preferred)Experience:
            • Microsoft Office: 1 year (Required)
            • Administrative experience: 1 year (Preferred)Work Location: One location

Keywords: Switzer Industries, Columbus , Office Manager, Executive , Bucyrus, Ohio