Columbus, OH - Macys Logistics: Administrative Assistant to VP
Company: Macy's, Inc.
Posted on: January 14, 2019
Overview: Responsible for all administrative and clerical functions reporting to a Vice President level executive. Perform other duties as assigned. Essential Functions: * Coordinate distribution of incoming/outgoing communications (emails, memos, letters, reports, newsletters and phone calls). * Manages the calendar for leader using Outlook and screens and directs incoming phone calls. * Provides Administrative and Clerical support for special projects, thinking through each step of the project and finding solutions. * Manages internal and external meetings to include- tracks responses to meeting requests, prepares and distributes meeting materials, arranges all necessary technology including web and video conferencing, ensures coordinates ordering and delivery of catering. * Demonstrates good judgement, discretion and confidentiality of sensitive information. * Schedules and organizes travel, and department activities, including coordinating meeting space, catering as needed. * Reconciles travel and monthly expenses. Submits expense reports. * Establishes, develops, maintains and updates filing system. * Maintain office supplies and order as needed. * Deliver personalized support with a variety of tasks related to the leaders working life. * Provide Ad Hoc reporting/presentations and coordinate special projects as needed. * Regular, dependable attendance and punctuality. Qualifications: * Education/Experience: High School Diploma or equivalent. Must be proficient in Word, Excel, Powerpoint and Outlook. * Communication Skills: Strong verbal and written communication skills to interface with colleagues and people leaders. * Mathematical Skills: Basic math functions such as addition, subtraction, multiplication, and division. * Reasoning Ability: Must be able to work independently with minimal supervision. * Physical Demands: Regular walking, standing, hearing and talking. May occasionally involve stooping, kneeling or crouching. Involves close vision, color vision, depth perception and focus adjustment. * Other skills: Sense of urgency, outstanding follow up skills and the ability to problem solve. Attention to detail and effective organization skills. Critical thinking and analytical skills. Ability to maintain confidentiality. Works harmoniously and effectively with others as part of a team. * Work Hours: Ability to work a flexible schedule based on department/company needs. This job description is not all inclusive. In addition, Macy's, Inc. reserves the right to amend this job description at any time. Macy's, Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.SDL2017
Keywords: Macy's, Inc., Columbus , Columbus, OH - Macys Logistics: Administrative Assistant to VP, Executive , Columbus, Ohio
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