Business Ops Supervisor (Contract Support)
Posted on: June 14, 2019
JOB SUMMARY As key member of a facility management team, provides
day-to-day business operations support for finance, safety,
customer service, compliance, contracts and vendor management.
Responsible for purchase order, invoice and billing processes,
contract administration, forecasting, as well as helping to deliver
world class soft services to our client. ESSENTIAL DUTIES AND
RESPONSIBILITIES Processes invoices and works with vendors to
insure timely, accurate invoicing and invoice resolution as needed.
Properly codes and allocates expenses in an appropriate system such
as PeopleSoft. Understands all vendor contracts and assures that
vendors for contracted services perform to specifications and
schedules. Builds relationships with vendors to ensure successful
delivery of services. Raises purchase orders. Expedites PO's
through approval process. Maintains site level maintenance budget.
Identifies potential vendors and obtains pricing for goods and
services. Partnering with on-site team, helps create scopes of work
and contract documents. Receives work orders, distributes to
correct vendor or technician and updates records. Develops
presentations and reports to communicate important metrics,
coordinates team safety training and updates trackers, rosters and
other documentation. Helps onboard new teammates. Other duties as
assigned. SUPERVISORY RESPONSIBILITIES No formal supervisory
responsibilities in this position. \n\nQUALIFICATIONS To perform
this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are
representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. EDUCATION and
EXPERIENCE High school diploma or general education degree (GED)
with a minimum of four years of related experience and/or training.
Previous supervisory experience required. CERTIFICATES and/or
LICENSES None COMMUNICATION SKILLS Excellent written and verbal
communication skills. Strong organizational and analytical skills.
Ability to provide efficient, timely, reliable and courteous
service to customers. Ability to effectively present information.
FINANCIAL KNOWLEDGE Requires knowledge of financial terms and
principles. Ability to calculate intermediate figures such as
percentages, discounts, and/or commissions. Conducts basic
financial analysis. REASONING ABILITY Ability to comprehend,
analyze, and interpret documents. Ability to solve problems
involving several options in situations. Requires intermediate
analytical and quantitative skills. OTHER SKILLS and ABILITIES
Proficient in Microsoft Office Suite products such as Word, Excel,
Outlook, etc. Knowledge of Financial software systems (e.g.
PeopleSoft, MTA, VAS and I-Track). SCOPE OF RESPONSIBILITY
Decisions made with thorough knowledge of procedures and company
policies to achieve set results and deadlines. Responsible for
setting own project deadlines. Errors in judgment may cause
short-term impact to co-workers and supervisor.
Keywords: CBRE, Columbus , Business Ops Supervisor (Contract Support), Other , Columbus, Ohio
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