Executive Assistant I - SYGMA - US
Company: The SYGMA Network
Location: Dublin
Posted on: March 20, 2023
Job Description:
Company:
US3084 The SYGMA Network, Inc.
Zip Code:
43017
Employment Type:
Full Time
Travel Percentage:
0
Compensation Range:
$23.56 - $35.38
The compensation range provided is in compliance with state
specific laws. Factors that may be used to determine your actual
rate of pay include your specific skills, years of experience and
other factors.
BENEFITS INFORMATION:
For information on Sysco's Benefits, please visit
https://SyscoBenefits.com
Job Summary
Provide comprehensive administrative support to senior members of
the SYGMA senior leadership team as assigned while exercising
necessary levels of discretion or independent judgement. The
position is critical to ensuring that the senior leadership team
members can use their time and resources in the most effective
manner. As such, the Executive Assistant has the important role of
representing SYGMA and each senior leader in a manner that supports
the desired company culture to customers, suppliers, all
associates, and contacts at Sysco or other specialty companies.
- Provides comprehensive administrative support to Senior
Leaders.
- Exercise necessary levels of discretion or independent
judgement in all situations; maintain the highest level of
confidentiality
- Manage internal and external relationships and interface with
high level contacts, adaptable in dealing with all levels
throughout the organization
- Manage complex and dynamic calendar/schedules involving high
visibility customers, suppliers and members of Sysco ELT members,
SYGMA leadership team; mitigate conflicts to satisfactory
outcomes
- Planning and active support of leadership meetings, SYGMA
townhall updates, conference calls, customer events
- Support SYGMA SLT meetings in all aspects (video,
onsite/offsite), compile minutes, track action items for the team;
organize SLT meetings including agendas and pre-read materials;
gather updates on follow up items
- Create professional executive presentations for customer
proposals, leadership team meetings, Sysco ELT meetings, annual
plan reviews, etc.
- Work independently to create, maintain, update and run reports
(regular and ad hoc)
- Solve problems or analyze opportunities to the root cause by
researching and analysis of pertinent details
- Develop professional working relationships with Sysco Executive
Assistants, T&E resources, meeting planner resources, manage
event contracts
- Support SYGMA wide communication efforts (examples are customer
updates, leadership updates, Sysco press releases)
- Arrange Executive and team travel
- Assist/support some SYGMA Corporate office administrative
functions: maintenance of on-line directory for all SYGMA
locations; maintenance of SYGMA wide organization charts; corporate
employee events, support front desk coverage as needed.
- Work independently but be flexible enough to be directed at
times
- Respond to all situations in a manner that supports the desired
company culture
- Comply with the Company's code of conduct and all applicable
regulations
Education:
- Bachelor's degree preferred (additional experience may be
substituted in lieu of degree)
- 5-7 years executive administrative experience required; 10
years preferred
Experience:
- Advanced Microsoft Office Skills including Outlook, PowerPoint,
Word and Excel required
- High degree of professionalism
- Able to achieve high performance goals and meet deadlines in a
fast-paced environment
- Proven ability to handle confidential information, exhibit
sound discretion or independent judgement
- Must be able to work with minimal supervision
- Able to complete high level tasks but willing to complete other
tasks as needed to get the job done
- Strong ability to prioritize and to work on multiple projects
concurrently
- Strong planning and organizing skills; follow-up and attention
to detail
- Exceptional written and verbal communication skills; excellent
telephone etiquette
Skills and Abilities:
- Emotional maturity
- Strong interpersonal skills
- Ability to maintain confidentiality
- Excellent communication skills, both written and
verbal
- Experienced in using technology to support work in all
areas
- Strong organization skills
- Ability to represent SYGMA professionally and pleasantly on the
phone, through email or in person with employees, visitors,
vendors
Physical Demands:
- Requires sitting, walking, light lifting
Mental/Visual Demands:
- Ability to read small print; computer monitor
Working Conditions:
- Corporate office environment, receptionist area
- Schedules can vary significantly based upon customer needs,
sales environment, external/internal specific events
HOW WE PROTECT OUR ASSOCIATES
COVID-19 Precaution(s):
- Personal protective equipment and masks provided
- Temperature screenings
- Social distancing guidelines in place
- Sanitizing, disinfecting, and cleaning procedures in place
OVERVIEW:
Sysco is the global leader in foodservice distribution. With over
57,000 associates and a fleet of over 13,000 vehicles, Sysco
operates approximately 326 distribution facilities worldwide and
serves more than 625,000 customer locations.
We offer our associates the opportunity to grow personally and
professionally, to contribute to the success of a dynamic
organization, and to serve others in a manner that exceeds their
expectations. We're looking for talented, hard-working individuals
to join our team. Come grow with us and let us show you why Sysco
is at the heart of food and service.
AFFIRMATIVE ACTION STATEMENT:
Applicants must be currently authorized to work in the United
States.
We are proud to be an Equal Opportunity and Affirmative Action
employer, and consider qualified applicants without regard to race,
color, creed, religion, ancestry, national origin, sex, sexual
orientation, gender identity, age, disability, veteran status or
any other protected factor under federal, state or local law.
This opportunity is available through Sysco Corporation, its
subsidiaries and affiliates.
Keywords: The SYGMA Network, Columbus , Executive Assistant I - SYGMA - US, Professions , Dublin, Ohio
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