Executive Assistant I - SYGMA - US

Company: The SYGMA Network
Location: Dublin
Posted on: March 20, 2023

Job Description:

Company:
US3084 The SYGMA Network, Inc.

Zip Code:
43017

Employment Type:
Full Time

Travel Percentage:
0

Compensation Range:
$23.56 - $35.38

The compensation range provided is in compliance with state specific laws. Factors that may be used to determine your actual rate of pay include your specific skills, years of experience and other factors.

BENEFITS INFORMATION:
For information on Sysco's Benefits, please visit https://SyscoBenefits.com

Job Summary

Provide comprehensive administrative support to senior members of the SYGMA senior leadership team as assigned while exercising necessary levels of discretion or independent judgement. The position is critical to ensuring that the senior leadership team members can use their time and resources in the most effective manner. As such, the Executive Assistant has the important role of representing SYGMA and each senior leader in a manner that supports the desired company culture to customers, suppliers, all associates, and contacts at Sysco or other specialty companies.

• Provides comprehensive administrative support to Senior Leaders.
  
• Exercise necessary levels of discretion or independent judgement in all situations; maintain the highest level of confidentiality
  
• Manage internal and external relationships and interface with high level contacts, adaptable in dealing with all levels throughout the organization
  
• Manage complex and dynamic calendar/schedules involving high visibility customers, suppliers and members of Sysco ELT members, SYGMA leadership team; mitigate conflicts to satisfactory outcomes
  
• Planning and active support of leadership meetings, SYGMA townhall updates, conference calls, customer events
  
• Support SYGMA SLT meetings in all aspects (video, onsite/offsite), compile minutes, track action items for the team; organize SLT meetings including agendas and pre-read materials; gather updates on follow up items
  
• Create professional executive presentations for customer proposals, leadership team meetings, Sysco ELT meetings, annual plan reviews, etc.
  
• Work independently to create, maintain, update and run reports (regular and ad hoc)
  
• Solve problems or analyze opportunities to the root cause by researching and analysis of pertinent details
  
• Develop professional working relationships with Sysco Executive Assistants, T&E resources, meeting planner resources, manage event contracts
  
• Support SYGMA wide communication efforts (examples are customer updates, leadership updates, Sysco press releases)
  
• Arrange Executive and team travel
  
• Assist/support some SYGMA Corporate office administrative functions: maintenance of on-line directory for all SYGMA locations; maintenance of SYGMA wide organization charts; corporate employee events, support front desk coverage as needed.
  
• Work independently but be flexible enough to be directed at times
  
• Respond to all situations in a manner that supports the desired company culture
  
• Comply with the Company's code of conduct and all applicable regulations
  
  Education:
  
  • Bachelor's degree preferred (additional experience may be substituted in lieu of degree)
    
  • 5-7 years executive administrative experience required; 10 years preferred
    
    Experience:
    
    • Advanced Microsoft Office Skills including Outlook, PowerPoint, Word and Excel required
      
    • High degree of professionalism
      
    • Able to achieve high performance goals and meet deadlines in a fast-paced environment
      
    • Proven ability to handle confidential information, exhibit sound discretion or independent judgement
      
    • Must be able to work with minimal supervision
      
    • Able to complete high level tasks but willing to complete other tasks as needed to get the job done
      
    • Strong ability to prioritize and to work on multiple projects concurrently
      
    • Strong planning and organizing skills; follow-up and attention to detail
      
    • Exceptional written and verbal communication skills; excellent telephone etiquette
      
      Skills and Abilities:
      
      • Emotional maturity
        
      • Strong interpersonal skills
        
      • Ability to maintain confidentiality
        
      • Excellent communication skills, both written and verbal
        
      • Experienced in using technology to support work in all areas
        
      • Strong organization skills
        
      • Ability to represent SYGMA professionally and pleasantly on the phone, through email or in person with employees, visitors, vendors
        
        Physical Demands:
        
        • Requires sitting, walking, light lifting
          
          Mental/Visual Demands:
          
          • Ability to read small print; computer monitor
            
            Working Conditions:
            
            • Corporate office environment, receptionist area
              
            • Schedules can vary significantly based upon customer needs, sales environment, external/internal specific events
              
              HOW WE PROTECT OUR ASSOCIATES
              
              COVID-19 Precaution(s):
              
              • Personal protective equipment and masks provided
                
              • Temperature screenings
                
              • Social distancing guidelines in place
                
              • Sanitizing, disinfecting, and cleaning procedures in place
                
                OVERVIEW:
                
                Sysco is the global leader in foodservice distribution. With over 57,000 associates and a fleet of over 13,000 vehicles, Sysco operates approximately 326 distribution facilities worldwide and serves more than 625,000 customer locations.
                
                We offer our associates the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We're looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service.
                
                AFFIRMATIVE ACTION STATEMENT:
                
                Applicants must be currently authorized to work in the United States.
                
                We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.
                
                This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.

Keywords: The SYGMA Network, Columbus , Executive Assistant I - SYGMA - US, Professions , Dublin, Ohio